Applicant Info and Eligibility
UPDATE: The application package instructions and forms template have been updated. Applicants must download and use this application package to apply for the Assistance for Arts Education Development and Dissemination (AAEDD) Grant Program.
FY 2018 AAEDD Competition Timeline
- Intent to Apply: May 16, 2018
- Deadline for Transmittal of Applications: July 2, 2018
- Deadline for Intergovernmental Review: August 29, 2018
Pre-Application Webinar Information:
For those interested in applying to the AAEDD grant program, on Wednesday, May 23 staff held a pre-application webinar to help potential applicants understand the Notice Inviting Applications and to offer recommendations for preparing an application. For those who were not able to attend, the webinar was recorded and can be accessed HERE.
To access and download the AAEDD webinar presentation slides, please see below: AAEDD Webinar Presentation Slides
Dear Assistance for Arts Education Development and Dissemination Applicants,
It has come to our attention that at least some applicants for the Assistance for Arts Education Development and Dissemination (AAEDD) Grant Opportunities have experienced difficulties renewing or completing their System for Award Management (SAM) registration system operated by the General Services Administration (GSA), because of a new GSA requirement concerning the submission of a notarized letter appointing a designated entity administrator. As you know, successful registration in SAM is a prerequisite to being able to register in Grants.gov and submit an application electronically.
Because of this issue, the U.S. Department of Education is allowing those AAEDD applicants that have experienced or are experiencing difficulty in registering or renewing their SAM registration the opportunity to submit their applications as a PDF attachment to an email to AAEDDCompetition@ed.gov by the deadline, July 2, 2018 by 4:30:00 pm, Eastern Time. This deadline was established in the following Notices Inviting Application for the AAEDD program, which was published on May 1, 2018: https://www.gpo.gov/fdsys/pkg/FR-2018-05-01/pdf/2018-09215.pdf.
We note that the Department’s e-mail system will not accept attachments that are larger than 25 MB. Therefore, applicants that choose to submit an application as a PDF file attached to an e-mail should confirm that it is not larger than 25 MB and confirm the maximum file size that their own e-mail systems can transmit. If an application exceeds the 25 MB limit for files submitted to the Department by e-mail, or exceeds the file size that an applicant’s e-mail will transmit, the applicant should divide their applications into sections and submit in multiple e-mails, using an “easy to understand” naming convention, e.g. InstitutionNameSection1, InstitutionNameSection2, and so on.
An applicant, which has not been able to access Grants.gov because of the notarized letter requirement and cannot submit an application as an attachment to an e-mail, has the option of submitting a hard copy through a delivery service that provides next day delivery. If you exercise the option to submit a hardcopy with a next day delivery, rather than e-mailing your application or submitting it electronically through Grants.gov, please include with your application a dated invoice or mail receipt that proves your application was mailed or submitted for delivery by July 2, 2018. Your application must be sent to the following address:
U.S. Department of Education,
Application Control Center, Attention:
CFDA Number 84.351D
LBJ Basement Level 1,
400 Maryland Avenue SW,
Washington, DC 20202–4260.
Please note that applicants that receive an AAEDD grant will need to complete their SAM registration before they can draw down funds. If you need further assistance for your SAM account, please go to www.fsd.gov, click on the “Submit a Question” Webform or the Webchat link to correspond with an agent. It will be necessary for you to sign-in to your FSD Account. The ‘Submit a Question’ will accept submissions 24 hours 7 days a week. Federal Service Desk Agents will respond to your request during normal business hours.
If there are any other issues please contact the Arts team at AAEDDCompetition@ed.gov and please remember to document your issue by providing any e-mails you received from or submitted to SAM or Grants.gov and other relevant material concerning your issue.
To learn more about the previous competitions, please visit the below links.
Who May Apply: (specifically)
Eligible applicants include:
- An LEA or consortium of LEAs in which 20 percent or more of the students served by the LEA or LEAs within the consortium are from families with an income below the Federal poverty line (including a public charter school that meets the definition of LEA in section 8101(30) of the ESEA) (eligible LEA), and that may work in partnership with one or more of the following:
- An SEA;
- An institution of higher education;
- The Bureau of Indian Education; or
- A museum or cultural institution, or another private agency, institution, organization.
- An SEA; an institution of higher education; a museum or cultural institution; Bureau of Indian Education; or private agency, institution, or organization, that must partner with an eligible LEA, and that may partner with another eligible entity.
Applicants are required to provide, in the application, data from the most recent U.S. Census as evidence that the local educational agencies (LEAs) meet the statutory requirement that 20 percent or more of the students served by the LEA (or for each LEA within a consortium of LEAs) are from families with an income below the Federal poverty line.